Job Title: Business & Administrative Manager Job Status: Full Time Benefits: 90% Insurance Coverage (Medical, Vision, Dental); Vacation Job Description: The Business and Administrative manager handles administrative duties and fulfills functions related to management of the day-to-day operations of the Full Circle Farm Sanctuary office. This position performs a wide range of reporting, data management, bookkeeping, and administrative support activities to facilitate the efficient operation of the organization. This role will have direct responsibility to ensure sustainable processes and procedures are in place for critical areas including expense and QuickBooks management.
Tasks, Responsibilities, and Oversight include:
Bank deposits, invoice & expense management
Yearly audit and tax preparation oversight, coordination and execution
Engaging with key business partners to complete yearly state solicitation filings
Monthly, quarterly, and yearly donor tracking in partnership with Development Director
Update and manage budgets, reconcile accounts and expenses
Merchandise and revenue tracking
Process payroll
Create financial reports
General staff administrative support including employee health insurance and system access
Administrative Support:
Organizing/maintaining electronic and paper files/records
Respond to and manage FCFS phone calls and mail (email and post) communications. Direct mail and calls to appropriate parties
Handle vendors
Support through general administrative duties such as mailings, tracking inventory, ordering supplies and merchandise
Assist with planning, scheduling, and attending meetings, events, guest days and tour programs
Manage volunteer communications and applications. Coordinate volunteer help
Support Development director with Sponsorship and Membership programs
Specific qualifications include:
Experience with QuickBooks Online
Experience with managing expenses, budgets and financial aspects of a small to mid-size organization
Organization and prioritization skills and ability to meet deadlines
Excellent interpersonal skills and ability to communicate effectively with members, supporters, co-workers, etc.
Possess strong relationship-building, communication and motivational skills
Experience in software applications, including Word, Excel, email marketing tools, and social networking
Excellent written and verbal communication skills
Dedicated to the mission of Full Circle Farm Sanctuary